| Tree Map | Print Version | Help
Summary| News| Events| Links| Documents| Web Forms| Search
 
Undergraduate Co-op Program General Information
Eligibility
How to Apply
Admission Process
Student Benefits & Responsibilities
Co-op Schedule
International Students
Student Loans
 
Undergraduate Co-op Program Detailed Information
Work Term Preparation
Applying for Co-op Jobs
Interview Process
Matching & Placement Process
Formal Offers
Contact with the Co-op Office
Work Term Requirements
 
Coursework Master's Co-op Program
Coursework Master's Co-op Program
 
Resources
Resumes
Cover Letters
References
Interviews
Work Term Objectives
Workplace Tips
 
Forms
Coursework Master's Co-op Admission Application
 

The Matching and Placement Process

Out-of-town Positions

As offers from out-of-town employers are received, students will be contacted via email to meet with the Co-op coordinator to discuss their offer. The Co-op Office endeavours to arrange out-of-town interviews so that all offers are received in a time frame which allows students to choose between positions, if applicable. Please note that students who apply for out-of-town positions are expected to consider all offers seriously.

Students will be advised of the salary for out-of-town positions prior to making their acceptance decision.

When a student has decided on a position, the Co-op Office calls the employer to accept the position on the student's behalf. Once the acceptance phone call has been made by the Co-op Office, the match is considered final. This student is given the contact information for that employer and is expected to email that employer within 24 hours to confirm acceptance.

In-town Positions

Once students have completed their last interview, they are required to provide a list of employers from whom they would accept an offer of employment, in order of preference. This list is also referred to as the "ranking list". If students are undecided between two employers as their top choice, they are allowed to submit two number one rankings. The ranking list is due via the Student Ranking Web Form by noon on the Saturday immediately following the completion of interviews.

Some things to consider prior to submitting a ranking list:

  • Which position best allows movement towards long term goals?
  • Is there opportunity to expand current skill base?
  • Is there transit service available to reach the location?
  • Employers and students often have different perceptions of how an interview went. It can be a mistake for students not to rank an employer they would like to work for because they think they "pooched" the interview.

Employers also submit ranking lists for the students they have interviewed and would be willing to hire, in order of preference. All rankings and offers are to be made to the Co-op Office. If students are contacted by an employer directly, it is their responsibility to connect with the Co-op Office immediately. Students are not to accept or decline any direct offers prior to discussing them with the Co-op Office.

Once all rankings are received and recorded, the Co-op Coordinator begins the matching process. Students are advised of all of their < rankings. Students who decline < offers from employers will be expected to contact the employers, thank them for their offer, and indicate that they have accepted another offer. Students are only advised of their < rankings.

When a student declines an offer, that position becomes available for other students who ranked and received rankings from that employer. The Co-op Office attempts to make each student as many offers as possible. This sometimes delays the process, but in the end allows for more choices.

When a student has decided on a position, the Co-op Office calls the employer to accept the position on the student's behalf. Once the acceptance phone call has been made by the Co-op Office, the match is considered final. This student is given the contact information for that employer and is expected to email that employer within 24 hours to confirm acceptance.

Students are advised of the salary for the position only after they have made their decision. This is done in an attempt to discourage students from accepting positions based on salary rather than the learning experience.

No Position

Sometimes students do not receive rankings from any of the employers who interviewed them. At other times, students receive rankings but during the ranking process, they are eliminated from all possible positions.

On the other end of things, sometimes employers, for the same reasons, do not end up with any of the students they ranked. When this happens, the Co-op Office makes every attempt to match students with no positions to employers with no students! This may entail additional cover letters and off-campus interviews with these employers.

The Co-op Office will continue to accept posters from employers to the end of the fourth month if there are any students yet to be placed.

If students do not receive a placement for Work Term I or II, they might be deferred to the following work term. In this case, the student must be prepared to participate in a double (eight month) work term in order to remain in the Co-op Program.

If students do not receive a placement due to inappropriate behaviour during interviews or non-adherence to Co-op Office guidelines, they will be withdrawn from the program.

Formally a Computer Science Co-op Participant!

Students are formally accepted into the Co-op Program once they receive an offer of employment for the first work term and have been registered in COMP 2980 (Co-op Work Term I). Students are not responsible for dropping their January courses or registering in COMP 2980. The Co-op Office takes care of that.

It is the student's responsibility to pay the registration fee prior to beginning the work term.